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Change Management process and Technology Maintenance Window information

1/9/2023 - 1/22/2023 SYSTEMS FREEZE: Spring Semester Start -- No changes to any systems or services.
1/21/2023 (FYI) Add/Drop
Thursday, January 26, 2023 through Saturday, January 28, 2023
  • VM Storage Migration -- Thursday 5:00 AM
    • Customer Impact = None
  • Bank Return Payment Notification adjustment -- Thursday 7:00 AM
    • Customer Impact = None
  • Deprecation of MyCourses channel for Students -- Thursday 7:00 AM
    • Customer Impact = Minor: The MyCourses channel in the Welcome tab of the portal will be removed.
  • Move all University voicemail to email delivery only -- Friday 8:00 AM
    • Customer Impact = Major: Voicemail messages will only be delivered to email.  Existing voicemail messages will not be accessible.
  • Windows server patching -- Friday 9:15 PM - Saturday 4:15 AM (5 min/system)
    • Customer Impact = Minor:  The patches described here will be applied: https://portal.msrc.microsoft.com/en-us/security-guidance
  • PC Classroom/Lab monthly maintenance -- Friday 9:15 PM - Saturday 12:15 AM
    • Customer Impact = Minor:  PC classrooms and labs will have the latest updates.
  • VM Storage Migration -- Friday 9:15 PM
    • Customer Impact = None
  • Migration of M365 Hawk Users to Main Tenant -- Saturday 9:00 PM - 11:00 PM
    • Customer Impact = Major: Users that have accounts inside of the Hawk (hawkiit) Microsoft 365 Tenant will be migrated to the main (iit0) Microsoft 365 Tenant.  During the migration period the account content will not be available, but when access has returned the users will be made aware by the addition of the M365 app within Access Illinois Tech.
Thursday, February 2, 2023 through Saturday, February 4, 2023
  • Deploy Role Tagging for 2023 -- Thursday 5:00 AM
    • Customer Impact = Minor: Current students, faculty and staff will be required to agree to the Annual Usage Policy and update contact info before using MyIIT.
  • Linux System Patching -- Friday 9:15 PM - Saturday 1:30 AM
    • Customer Impact = Significant:  The following systems will be offline for the one to three hours during the change:
      • Authentication (minimal downtime)
      • Banner & related systems
      • MyIIT Portal & related systems
      • DegreeWorks
      • Some departmental web servers
      • Confluence
      • Footprints v12
      • Various databases
Thursday, February 9, 2023 through Saturday, February 11, 2023
  • No changes planned
Thursday, February 16, 2023 through Saturday, February 18, 2023
  • No changes planned
Thursday, February 23, 2023 through Saturday, February 25, 2023
  • No changes planned
3/1/2023 (FYI) Midterm Grading Begins
Thursday, March 2, 2023 through Saturday, March 4, 2023
  • Update cleanaddress data -- Friday 9:15 PM - 9:45 PM
    • Customer impact = None
3/10/2023 (FYI) Midterm Grades Due
3/11/2023 - 3/19/2023 (FYI) Spring Break for CK
Thursday, March 9, 2023 through Saturday, March 11, 2023
  • No changes planned
3/13/2023 - 3/18/2023 (FYI) Spring Break Week for all colleges except CK
Thursday, March 16, 2023 through Saturday, March 18, 2023
  • No changes planned
Thursday, March 23, 2023 through Saturday, March 25, 2023
  • No changes planned
Thursday, March 30, 2023 through Saturday, April 1, 2023
  • No changes planned
4/3/2023 (FYI) Fall Registration Begins
4/3/2023 - 4/8/2023 SYSTEMS FREEZE: Registration -- No changes to any student records system.
Thursday, April 6, 2023 through Saturday, April 8, 2023
  • No changes planned
Thursday, April 13, 2023 through Saturday, April 15, 2023
  • No changes planned
Thursday, April 20, 2023 through Saturday, April 22, 2023
  • No changes planned
4/29/2023 (FYI) Last Day of Spring Courses
4/29/2023 - 5/2/2023 (FYI) CK Read period
4/29/2023 - 5/14/2023 SYSTEMS FREEZE: Spring Semester End -- No changes to any systems or services.
Thursday, April 27, 2023 through Saturday, April 29, 2023
  • No changes planned
5/1/2023 - 5/6/2023 (FYI) Final Exam Week for all colleges except CK
5/3/2023 - 5/12/2023 (FYI) Final Exams Week for CK
Thursday, May 4, 2023 through Saturday, May 6, 2023
  • No changes planned
5/10/2023 (FYI) Final Grades Due at Noon
5/13/2023 (FYI) Spring Degree Conferral and Commencement
Thursday, May 11, 2023 through Saturday, May 13, 2023
  • No changes planned
5/14/2023 (FYI) CK Commencement
5/15/2023 - 6/15/2023 SYSTEMS FREEZE: FYE Close -- No changes to Banner Finance, Raiser's Edge NXT, or other financial systems.
Thursday, May 18, 2023 through Saturday, May 20, 2023
  • No changes planned
Thursday, May 25, 2023 through Saturday, May 27, 2023
  • No changes planned
Thursday, June 1, 2023 through Saturday, June 3, 2023
  • No changes planned
Thursday, June 8, 2023 through Saturday, June 10, 2023
  • No changes planned
6/12/2023 - 8/26/2023 SYSTEMS FREEZE: SOAR -- No changes to any systems or services if an orientation is in process.
Thursday, June 15, 2023 through Saturday, June 17, 2023
  • No changes planned
Thursday, June 22, 2023 through Saturday, June 24, 2023
  • No changes planned
6/26/2023 - 7/8/2023 SYSTEMS FREEZE: FYE Final Close -- No changes to Banner Finance, Raiser's Edge NXT, or other financial systems.
Thursday, June 29, 2023 through Saturday, July 1, 2023
  • No changes planned
Thursday, July 6, 2023 through Saturday, July 8, 2023
  • No changes planned
Thursday, July 13, 2023 through Saturday, July 15, 2023
  • No changes planned
7/17/2023 - 10/2/2023 SYSTEMS FREEZE: SHWC -- No changes to any SHWC related system.
Thursday, July 20, 2023 through Saturday, July 22, 2023
  • No changes planned
Thursday, July 27, 2023 through Saturday, July 29, 2023
  • No changes planned
Thursday, August 3, 2023 through Saturday, August 5, 2023
  • No changes planned
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