Project Portfolio

See Older Projects Here

Current Projects

Description/Problem Statement	This project will serve to fully integrate the M365 Suite and replace Google Workspace for our community. This includes changing from Gmail to Outlook, using the M365 calendar, removing alumni inboxes that will change to a forwarding service, and using Microsoft applications and tools to complete our work.
Goals	Better support global campus initiatives Improve financial strength by leveraging the Microsoft ecosystem across most technology stacks Improve cybersecurity posture and research compliance Offer tools that will be useful post-graduation
Type	New system/application
Size	Extra Large
Executive Sponsors	Ken Christensen Sejal Vaishnav
Campus partners	Several departments and stakeholders across campus
PM	Paul Loretto
OTS Resources	Enterprise Systems, Infrastructure, Cyber-Tech Security, User & Technology Services, Academic Technology Services
Anticipated Timeline	Alumni email change: August 2024 Community cutover to MS Exchange: December 2024 Data migration: TBD

Description/Problem Statement	This project will replace the current my.iit.edu portal with a modern engagement hub, which enables schools to host content in one place and proactively push the right content to the right people.
Goals	The my.iit.edu portal will be replaced with Pathify Access to key information will be easily available to the right populations who need to see it Content will be updated and managed by the departments who own the information
Type	New system/application
Size	Medium
Executive Sponsors	Sejal Vaishnav
Campus partners	Several departments and stakeholders across campus
PM	Molly McDermott
OTS Resources	Enterprise Systems, Infrastructure, Cyber-Tech Security, User & Technology Services
Anticipated Timeline	August 2024

Description/Problem Statement	This project will implement new software, Interfolio, for two modules: Faculty Search and Faculty Activity Reporting (with Data Service). The Faculty Search module will improve the faculty search and hiring process from the position requisition phase to the HR onboarding of each new hire. The Faculty Activity Reporting (FAR) module will facilitate the collection and review of faculty documents and data to centralize the collection and storage in a central repository for review and confirmation by each faculty member from hire to retire. This implementation includes the launch of Interfolio Data Service for scholarly data review and Client Advisory Service for on-going support.
Goals	Illinois Tech is efficient and transparent in its faculty search and faculty activity reporting Illinois Tech attracts, recruits, and hires highly qualified faculty Faculty activity reporting enables continuous evaluation of institutional strategic priorities
Type	New system/application
Size	Large
Executive Sponsors	Ken Christensen Holli Pryor-Harris
Campus partners	Office of the Provost, Human Recourses
PM	Molly McDermott
OTS Resources	Enterprise Systems
Anticipated Timeline	Faculty Search: June 2024 Faculty Activity Reporting: March 2025

Description/Problem Statement	The project will create a centralized repository for instructional content developed for university online courses. The Digital Asset Library will store, organize, easily search, and recall content across different courses and educational programs for reuse, maximizing the impact of new creation efforts.
Goals	Content Aggregation, Documentation, and Organization: Gather and organize instructional content based on subject matter, course title, and other relevant criteria Metadata Standardization and Search Functionality: Implement a standardized metadata schema for efficient searching and filtering within the repository User Access Control: Ensure that only authorized users can upload, modify, or delete content Scalability, Performance, Authorship and Copyright Compliance: Design the repository infrastructure to accommodate future growth, ensure optimal performance, easily determine authors of new material, and comply with copyright laws and intellectual property rights
Type	New system/application
Size	Medium
Executive Sponsors	Ken Christensen
Campus partners	Center for Learning Innovation (CLI)
PM	Carlos Salinas
OTS Resources	Enterprise Systems, Infrastructure, Cyber-Tech Security
Anticipated Timeline	November 2024

Description/ Problem Statement	Establishing data governance and data standards will enable collaboration and efficiency in processing and interpreting data across the university. Data governance will address challenges related to: operational efficiency, data accuracy and interpretation, cross-departmental collaboration and reporting, financial performance, informed decision making, and data exposure and compliance risks.
Goals	Create a better data provisioning process Create a data dictionary and standards manual Establish data ownership signoff
Type	Compliance and Data Governance
Size	Extra Large
Executive Sponsors	Mallik Sundharam Ken Christensen Sejal Vaishnav
Campus partners	Several departments and stakeholders across campus
PM	Paul Loretto
OTS Resources	Enterprise Systems, Cyber-Tech Security
Anticipated Timeline	September 2024

Description/Problem Statement	Provide data connections to various university systems, like Banner, Salesforce, etc. in order to create dashboards that provide data analytics (Edify) to top administration and a more professional advising option (Navigate) for Illinois Tech students. EAB offers the Edify and Navigate platforms for these purposes.
Goals	Access to the full production-quality extracts from Illinois Tech selected data sources Automation of data feeds Data hub for an automated data import process, SQL-based metadata management, and data querying Rapid Insight, a low-code/no-code data access, reporting and analytics software Custom data science models to address function specific use cases and strategic objectives System integration with partner-managed web-services APIs to exchange data with institutional systems Bi-directional Student Information System (SIS) integration functioning in real-time Launch of the Navigate software to coordinate student interventions, engage students with student-facing technology, leverage data-driven insights, and transform academic advising Communication campaign to promote the new software
Type	New Application
Size	Extra Large
Executive Sponsors	Ken Christensen Mallik Sundharam
Campus partners	Academic Affairs, Enrollment Management, Office of the Registrar, Data Stewardship Council
PM	Carlos Salinas
OTS Resources	Enterprise Systems, Infrastructure, Cyber-Tech Security, User & Technology Services
Anticipated Timeline	December 2024

Description/Problem Statement	The university needs a central place for monitoring the payment of graduate student awards and stipends that is visible to and accessible by all administrators involved in awarding funds and paying students. A new workflow system is needed to handle payments and reporting for graduate student awards, which includes grants, scholarships, stipends supporting tuition, and payroll.
Goals	Develop new processes to accurately pay graduate students according to funding and regulatory requirements Build a system that: Implements our processes and adheres to deadlines (enrollment, payroll, etc.) Is accessible by all relevant departments Can report out on different aspects of the system Supports our business processes (e.g., a SSN application receipt allows a student to work; faculty can change certain aspects of awards within a defined timeframe) Create a documented process for interrelated departments’ roles within this process
Type	New Application
Size	Large
Executive Sponsors	Amit Thomas Ken Christensen Mallik Sundharam Sejal Vaishnav
Campus partners	Financial Aid, Grant and Contract Accounting, Research Administration Services, Export Control, Student Employment, Human Resources, Student Accounting, Finance, Enrollment, Admission, Payroll, Department and budget coordinators, Advancement, Faculty
PM	Molly McDermott
OTS Resources	Enterprise Systems
Anticipated Timeline	August 2024

See older projects here