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Project Management Office Portfolio

Each calendar year has two rotations. The first rotation begins on January 1st and ends on May 31st. The second rotation of the year begins on July 1st and ends on November 30th. During the months of June and December, the PMO takes the time to wrap up projects from a previous rotation; as well as, to begin the process for selecting new projects for the upcoming rotation.

Current Projects (2022 Rotation 2):

Automating the Recording Process for Merged Courses

  • Campus Partner/s: the Center for Learning and Innovation, OTS Academic Technology Services, Registrar, Faculty
  • Size: medium
  • Description: This project will focus on the cleanup of the automated class recordings process. The goal is to reduce hours of manual staff time, and to ultimately give students better immediate access to automated class recordings with fewer challenges in viewing them.
  • Project Manager: Paul Loretto

Streamlining Co-Terminal Student Data & Compliance

  • Campus Partner/s: Financial Aid team
  • Size: small
  • Description: This project will clean up the current co-terminal federal aid awarding process, which is largely manual. The streamlining will reduce significant hours of manual work, decrease the occurrence of human error, and significantly help with financial aid compliance. In addition, this process will enable the sharing of valuable data across relevant departments.
  • Project Manager: Paul Loretto

Replacing Medproctor with Castlebranch

  • Campus Partner/s: Student Health and Wellness Center
  • Size: small
  • Description: Castlebranch has been selected as a new software hub for managing immunization records and holds, which will replace the current software, Medproctor. Castlebranch will collect and verify both Covid-19 and standard student required immunization records. This data will be added to existing systems, where relevant.
  • Project Manager: Carlos Salinas

Online Learning Course Creation - ITM 401 and 402

  • Campus Partner/s: Information Technology Management faculty, the Center for Learning and Innovation, OTS Academic Technology 
  • Size: medium
  • Description: This project consists of the assessment and creation of online learning courses for Information Technology Management courses, ITM 401 & 402, a two-course sequence that is designed to prepare students for graduate study in computer science.
  • Project Manager: Carlos Salinas 

Online Learning Course Creation - CSSP 201

  • Campus Partner/s: Computer Science faculty, the Center for Learning and Innovation and OTS Academic Technology 
  • Size: medium
  • Description: This project consists of the assessment and creation of course CSSP 201, a self-paced accelerated introduction to computer science.
  • Project Manager: Carlos Salinas

Faculty Hiring Centralization

  • Campus Partner/s: Human Resources, Provost’s Office
  • Size: medium
  • Description: The purpose of this project is to configure and utilize the PeopleAdmin Hiring Module for faculty hiring processes. The Provost’s Office will work with Human Resources to create and document a centralized faculty hiring process, with automated processes to the extent possible.
  • Project Manager: Molly McDermott

New Academic Semester Planning Coordination for Fall 2022

  • Campus Partner/s: various
  • Size: small
  • Description: While not a project in the traditional sense, the PMO has been asked to oversee a  tasklist of technology processes across the university for the start of each semester so that there is intentional collaboration and central oversight.
  • Project Manager: Carlos Salinas



Identity and Access Management

  • Carry-over reason: planned to span multiple project rotations
  • Campus Partner/s: Various (primarily OTS)
  • Size: extra large
  • Description: Illinois Tech is implementing an identity management solution, Okta, to automate and centrally manage who has access to which Illinois Tech systems and better understand how to control it  This project will provide better protect university data; enable security features such as multi-factor authentication (MFA); create efficiencies in onboarding, off-boarding, and role changes by only allowing access to applications to those who need it; and enable self-service password and access requests.
  • Project Manager: Molly McDermott


See older projects here