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Project Management Office Portfolio

Each calendar year has two rotations.  The first rotation begins on January 1st and ends on May 31st. The second rotation of the year begins on July 1st and ends on November 30th. During the months of June and December, the PMO takes the time to wrap up projects from a previous rotation; as well as, to begin the process for selecting new projects for the upcoming rotation. 

Rotation 2, 2021

Identity and Access Management (IDM/IAM)

Illinois Tech will be implementing an identity management solution to automate and centrally manage who has access to which Illinois Tech systems and better understand how to control it.  This project will provide identity and access management, user lifecycle management, single sign on, and management of self-service password and access requests.

Unimarket expense reimbursement module

Currently, the travel and expense reimbursement process is manual and paper based. This project would implement the expense reimbursement module in Unimarket, which will allow us to move into a streamlined, electronic/paperless reimbursement process, with uploaded/attached digital receipts, internal system workflows for reviews and approvals, and a direct data feed into Banner rather than the current manual data entry process.

New student crm for the office of student engagement

This project would replace our current student organization CRM with a new CRM that is more efficient, reflects the needs and uses of our students, and has functionality to manage events, balance budgets, collect and track experiences, and correspond with org leaders. This would contribute to advancing the university towards a more enterprise and cloud-based technological environment. The new CRM would improve the First-Year Experience and could be utilized by the whole Student Engagement department (Career Services, Residence Life, and Campus Life).

REPLACING THE ODYSSEY HOUSING SYSTEM

The existing Odyssey system is inefficient, expensive, slow, lacking in technical support, and lacking in integration with Banner and other updated systems. This project would replace Odyssey with a new Housing/Facilities/Point of Sale management system that has superior functionality that will support our revenue goals by addressing student housing needs efficiently and creating a collaborative payment system with our vendors.

AUTOMATE THE ENGLISH LANGUAGE SERVICES (ELS) ASSESSMENT PROCESS

This project will address the administrative and backend processes related to course registration, course requirements, and course completion/tracking for English Languages Services by creating an automated and integrated process. Creating these efficiencies will lead to an increase in admissions and enrollment, an improved student experience especially for first-year international students, time and cost savings, and better transparency and equity among international students admitted with English language requirements.

FACULTY Initiative - faculty Activities and hiring

To meet our strategic goals to become a leading university in the development and delivery of our educational and research programs and to become a premier technology-focused university, we need to improve our faculty hiring and activity reporting processes. Both of these processes are currently decentralized and largely manual. We already use PeopleAdmin software for our staff hiring process, but we have not yet fully leveraged the faculty hiring and faculty information systems (FIS) modules.    

STUDENT SERVICES FOR EDA DATA

This project is intended to make sure critical data pieces for student services are available in the OTS instance of Salesforce/EDA for use in marketing, reporting, and community building.

Rotation 1, 2021

AUTOMATE THE ENGLISH LANGUAGE SERVICES (ELS) ASSESSMENT PROCESS

This project will address the administrative and backend processes related to course registration, course requirements, and course completion/tracking for English Languages Services by creating an automated and integrated process. Creating these efficiencies will lead to an increase in admissions and enrollment, an improved student experience especially for first-year international students, time and cost savings, and better transparency and equity among international students admitted with English language requirements.

PLANON & UNIMARKET INTEGRATION

This project will modify the existing integration between Planon and Banner to include Unimarket so that Facilities can begin utilizing the full functionality of Unimarket for their purchasing needs. Planon is the purchasing system that Facilities currently uses.

IIT BOOKSTORE AIP UPGRADE

This project will upgrade the IIT Bookstore's online course materials request system to a version which will provide quality of life improvements and increased automated reporting capabilities, giving administration visibility to order statuses. The current version of the system will be retired at the end of this calendar year.

TDCLIENT FOR OFFICE OF FINANCIAL AID (MAIN CAMPUS)

This project will install and set up the TDClient for the Office of Financial Aid, which is a command-line software that assists Federal Aid Officers with sending, receiving, and managing their Federal student aid files electronically. Currently, all data transmission is done manually and TDClient will allow users to transmit data automatically.

BANNER DISASTER RECOVERY PLAN

This project will create an executable recovery plan in the event that our Production instance of the Banner database were to be compromised. This plan will entail restoring the database from a backup and establishing an order of operations for reestablishing integrations with affected applications.

FACULTY Initiative - faculty Activities and hiring

To meet our strategic goals to become a leading university in the development and delivery of our educational and research programs and to become a premier technology-focused university, we need to improve our faculty hiring and activity reporting processes. Both of these processes are currently decentralized and largely manual. We already use PeopleAdmin software for our staff hiring process, but we have not yet fully leveraged the faculty hiring and faculty information systems (FIS) modules.    

STUDENT SERVICES FOR EDA DATA

This project is intended to make sure critical data pieces for student services are available in the OTS instance of Salesforce/EDA for use in marketing, reporting, and community building.

Rotation 2, 2020

Electronic Signature for Document Implementation

This project will implement document signing software for enterprise-wide campus use. This will allow the university to eliminate paper, reduce redundancies, reduce the risk of fraud, allow areas to be fully remote, and ensure we are compliant with Title IV regulations. 

Automate the IIT Academic Standing Review Process

This project will replace the academic standing rules that are currently manually tracked with automated workflows, forms fusion/banner emails, and Domo dashboards. After reviewing the rules currently set up, we will then build and implement rules where needed to automate the academic standing calculation process. 

People Admin PACx Integration

This project will implement the PACx integration tool provided by PeopleAdmin in place of existing and often troublesome custom built integrations. This will allow Human Resources to understand data flows between Banner and PeopleAdmin which will improve onboarding, employee records management, and utilization of the faculty information system. 

Hawklink Migration to Presence

This project will migrate Campus Life's current software system from CampusLabs HawkLink platform to the Presence Platform. The new platform will streamline processes including purchase requests, event requests, and finance allocation. Presence will also offer opportunities for different departments to utilize features and functions to improve workflows. 

Create a Tab for Kent Law students on the My.IIT Portal

This project will create a new tab for Kent Law and the downtown campus offering a set of customized resources specific to law students within the My.IIT Portal with the goal of enhancing student satisfaction while fostering a greater connection to the larger Illinois Tech community. 

STUDENT SERVICES FOR EDA DATA

This project is intended to make sure critical data pieces for student services are available in the OTS instance of Salesforce/EDA for use in marketing, reporting, and community building.

ACADEMIC REORGANIZATION

The University will establish a new College of Computing, which will necessitate a reorganization of certain currently existing colleges and departments. This resolution authorizes the new college and this reorganization.  

Rotation 1, 2020

DEGREE WORKS UPGRADE

This project is to upgrade Degree Works to it’s most current version. Degree Works is a tool for academic planning that helps students graduate on time. Students can access Degree Works through their MyIIT portal under the Academics tab.

NEW CRM FOR IA

This project is a database upgrade for our Alumni and Donor database from Raiser’s Edge to Blackbaud Raiser’s Edge NXT. RENXT was built with the modern user and fundraiser in mind, everything is mobile responsive and does not require an app.

STUDENT SERVICES FOR EDA DATA

This project is intended to make sure critical data pieces for student services are available in the OTS instance of Salesforce/EDA for use in marketing, reporting, and community building.

XTENDER FOR ACADEMIC AFFAIRS

This project will give UGAA and GAA the ability to use Xtender, which is a product that scans and indexes documents to attach to a student record.

TERRA DOTTA FOR STUDY ABROAD

Terra Dotta is a web-based software designed to save time and money by automating the study abroad application process and make it easy for the International Center and iIT to ensure that each student, staff, administrators, and even parents receive pertinent information that is needed when a student travels abroad.

PREFERRED NAME

Students may opt to use a preferred first name that is different from their legal first name. This name will appear instead of the legal name in some of our university systems. Some records that require the use of a legal name will not change to a preferred name.

Academic reorganization

The University will establish a new College of Computing, which will necessitate a reorganization of certain currently existing colleges and departments. This resolution authorizes the new college and this reorganization.  

Banner Data Defense

Banner Data Defense has multiple layers of IT security defense solutions, including an encryption package for our data and network, firewall and audit tool, into one solution and offers implementation services to help ensure data privacy, protect against threats and maintain regulatory compliance.