What is DocuSign
DocuSign is the industry leader for electronic signatures and workflow routed online forms. At its heart, DocuSign is trying to replicate the experience of routing and signing paper documents. This desire is expressed in the terminology used by the system (i.e. ‘envelope’) and the way the system functions. If you keep this in mind, it will increase your understanding of this system.
Who Manages DocuSign
DocuSign is supported and maintained by the Office of Technology Services, however there is shared responsibility with administrators in various departments on campus using this software, including but not limited to Admissions, Academic Affairs, General Counsel, Human Resources, Facilities, Finance, and Financial Aid, Student Affairs. The software is also supported by the vendor DocuSign.
CONTACT THE SUPPORT DESK for any support requests.
How to Access DocuSign
Faculty and Staff who are designated as senders can access DocuSign through the MyIIT portal from the menu option in the top right corner (tenative go-live scheduled for 12/18/20):
Appropriate Functional Use
DocuSign provides the easiest, fastest, and most secure way for sending, signing, tracking, and storing documents requiring signature. While anyone can use DocuSign to provide a legally-binding signature, only select Illinois Tech faculty and staff can apply for permission to design and send forms for signing.
WHAT CAN YOU DO IN DOCUSIGN?
- Sign any document electronically with your e-signature
- Send documents for signature and manage the documents you send.
- Store all your documents instantly and securely.
- Secure documents on DocuSign which is ISO 27001 SSAE16 compliant/encrypted
To learn more about DocuSign, watch this video:
How to Request an Account
DocuSign is for work-related use only and is available to faculty and staff on a paid, limited-subscription basis. If you are interested in getting a DocuSign user account, please first obtain your supervisor’s written approval and then email that approval along with your user-account request to the Support Desk at firstname.lastname@example.org.
Prior to requesting a user account, if you did not attend the live training sessions, you will be required to view all three of the recorded DocuSign foundational training sessions (i.e., “DocuSign 101,” “Template Creation 101,” and “PowerForms 101”) to ensure that you know how to create and send efficient “envelopes” that contain all of the documents the receiver needs to sign, rather than sending the recipient piecemeal pages in multiple envelopes. The university’s DocuSign subscription has only a limited number of envelopes.
Please note: By sending a request for a user account, you are acknowledging that you have completed the training in full. Any misuse of your account may lead to your DocuSign privileges being revoked and/or negatively impact your department’s budget with the incurrence of fees that could have been avoided. Envelope ‘sends’ will be regularly monitored. Please send responsibly.
As a reminder, you must be an authorized signatory, as outlined in the university’s Policies and Procedures Handbook to sign on behalf of Illinois Tech.
How to Guides and Documentation
This section will be filled out after training is provided by DocuSign. To sign up for a training session, please see this schedule here: https://today.iit.edu/docusign-coming-soon-training-sessions-available/.
- DocuSign Training Videos and Guides
- DocuSign Support Documentation
- Admin User Guide
- Basic Signing Process
- Completing the Signing Process
- Email Notification Process
- Selecting Signature
- Signing a Document
- Signer Agreement Screen
- DocuSign: Free Support
DocuSign is 100% legally-binding and provides full document encryption, a tamper-proof audit trail, redundant and geo-dispersed data centers, and is fully compliant with the ESIGN Act. You can learn more about DocuSign’s security here.