IIT Webmail Tutorial

LOGIN

Login Page:
http://webmail.iit.edu

To login to your web mail account:
Enter username & password to login to the IIT email system.
Note: New messages are retrieved upon logging into your mail account.

LOGOUT

To logout:
Click on the Logout link on the top right corner of your window. This will end your Email session.
Note: You must log back in to check your email again.

GENERAL EMAIL FEATURES

To check mail while you are already logged in:
To retrieve new messages at any time during your session, click on the Get Mail icon.
Note: New messages appear in bold type in the message list.

To view an email message:
Click on the Inbox tab and click on the Subject link to read an email message.

To compose a new email:
Click on the Compose icon to compose a new mail.

To search an email message:
Click on the Search icon to search for a particular email.

To delete email(s):
Select the emails that you would like to delete by clicking in the square button across them. Now click on the Delete icon to delete the selected emails.

To move email(s) to a different folder:
Select the emails that you would like to move by clicking in the square button across them. Now click on the drop down menu "Move messages to folder" and choose a folder to move the selected emails to that particular folder..

To view your sent email list:
Click on the Sent tab to view your sent emails.

To view your drafts/saved email list:
Click on the Drafts tab to view your draft emails.

To view your deleted emails:
Depending on the Delete Options you set, you can delete messages temporarily or permanently from the Inbox, Sent Mail, Trash and Draft windows. If your option is not set to delete your emails permanently then you can click on the Trash tab to view your deleted emails.

To reply an email message:
To send a reply to the email sender only, click on the Reply icon in the email message window. To send a reply to the email sender as well as everyone on the TO and the CC list, click on the Reply All icon in the email message window.

To forward an email message:
To forward a message, click on the Forward icon in the email message window.
Note: This will leave a copy on the server.

To close an email message:
To close a message, click on the Close icon in the email message window.

To send an attachment with a message:
From the "Compose Message" window, Click the Attach icon. Click Browse to select the file you want to attach. Select the file you want to attach. Click Open to select the file. Click Add to attach the file to your email. You can attach multiple files to your message. However, the total size of your message including attachments should not exceed 5 MB. Click Remove to delete a file selected for attachment. Click the Attach button in the Attach file dialog box. The Attach file dialog box closes, and the name of the file you attached appears in the Attachment field in the Compose Window.

To open an attachment:
To view a file attached to a message, click the name of the attached file in the message, next to Attachments in the header section of the message. A dialog box appears. You can view the file from its current location without downloading it. Alternatively you can save the attachment into a selected folder.

To check external mail:
To collect POP messages from another server, click the Inbox, Folder, Sent Mail,or Trash tab. Then click Collect External Mail, in the bottom right of the Inbox or Folder tabs. A POP collection window appears where you specify what you want and identify yourself. Enter POP Server, POP User ID and Password. Select the Delete messages from server and Save to Folder options as your want. Finally click Collect.

FOLDERS

To create a new folder:
To create a new folder, click on the Folders tab. Select the radio button next to the top level folder in which you want to create a new subfolder and then click on the New icon. Click OK.

To rename a folder:
To rename an existing folder, click on the Folders tab and select the folder you want to rename by clicking the radio button to the left of the folder. Click on the icon Rename and enter a new name for that folder and click OK.

To share a folder:
Click on the Folders tab and then click on the icon Share to share any existing folder with another user. You can specify as to who has permissions to the folder. The users who were given permissions to that folder then subscribe to it.

To delete a folder:
Click on the Folders tab and select the folder you want to delete by clicking the radio button to the left of the folder. Click on the icon Delete to delete an existing folder.

To subscribe to a folder:
Click on the Folders tab and then click on the icon Subscribe to subscribe to folders that others have shared with you.

To unsubscribe from a shared folder:
Click on the Folders tab and then select the folder you do not want to subscribe to any more and click the Unsubscribe icon. An alert message displays. Click OK to unsubscribe the folder. The folder is removed from the list of shared folders.

To personalize your delete options:
Depending on the Delete Options you set, you can delete messages temporarily or permanently from the Inbox, Sent Mail, Trash and Draft windows. If your Delete option is set to "Move Deleted Messages to the Trash," when you click Delete, the deleted message is moved from the current folder to the Trash Folder. If your Delete option is set to "Mark Messages Deleted," when you click Delete, Messenger Express marks each selected message for deletion. When you click Expunge, messages are permanently removed without saving a backup copy of the message.

ADDRESS BOOK

To create a new address entry:
Use the Addresses tab to add an individual to your personal address book.
A personal address book entry stores names, email addresses, phone numbers, business or home address, notes, groups, home page links, and more. Click the Addresses tab. Click the New Contact icon. Enter respective information in text field that appears in the window You will see three tabs on the top of this window ( Adress,Notes Groups )

Click Address tab if you want to enter the recipients postal address details, home page, and birthday details.
Click the Notes tab if you want to write notes about the recipientClick the Groups tab to get a list of mail groups. You can add it to different groups by clicking check boxes of desired group.In the Address tab window, against the name you want to send your message select To:, Cc: or Bcc: check box.

To create a new group:
Use this option to create a new group, if you regularly send messages to a group of email recipients.Click the New Group icon and enter a name in the Group Name field.

Select the type of individuals you want to include in the New Group from "View" drop-down list.Click the Add > button to move the email recipient to the Group Includes panel.Click the <Remove button to remove member(s) from the Group Includes panel.
Click the Search button to search for names and addresses to be included in the new group. Enter the following search details:
From the "Full name" drop-down list, select an item from the available list. For example: Full name, First name, Last name, Email, Phone number. From the "contains" drop-down list, select an item from the available list. For example: contains, is, sounds like, begins with, ends with. Enter the text of the item you are searching on in the blank field (next to the "contains" drop-down list). Now click search.

To compose a recipient list:
From the Compose icon, you can create a recipient list for a new email message. Click the Compose icon from any tab, except the Options tab. Click the Address icon or To: , Cc: , Bcc: to go to the "Select Recipients from Personal Address Book" window

From the "View" drop-down list, select how you would like to view your Personal Address Book.Select the names you want from the "Personal Address Book Entries" panel on the left. Click the appropriate address type (To: >, Cc: >, or Bcc: >) to place names in the "Message Recipients" panel on the right.

To view a group:
Use the View drop-down list to view existing groups of addresses. Click the Addresses tab.
Click the View drop-down list to select a name of the group you want to view. Select "All" to view addresses of all contacts or groups and add them to the group that is being created; Select "Groups only" to view addresses of only groups; Select <user defined group name> to view addresses of only specific user defined group; Select "Unfiled" to view addresses of contacts that have not been classified into an existing group.

To edit a group:
From the View drop-down list select the name of the group you want to edit. For example: Groups only.Click the display name link appearing in the Display Name column.

The Update Group dialog box displays. The Group Members tab shows the name of the group you selected in the Group Name field. To add contacts to the group, click the names of the individuals or groups you want to add to the New Group from the panel on the left and click Add >.
To remove names of individual or groups from the Group Includes panel, select the names from the Group Includes panel and click < Remove.Click Delete to delete a member from the new group list.

To edit a contact:
From the View drop-down select a Group Name. The list of contacts in that group displays. Select the contact you want to edit. Click the display name link appearing in the Display Name column. The Update Contact dialog box displays the Name and the Contact tab dialog box shows the name of the Contact you selected in the Display Name field. Edit the contact details.

Click the Address tab and edit the contacts address details. Click the Notes tab to make notes about the Contact. Click the Group tab and select the groups to which the contact will be a member of. Click Delete to delete a contact

To search for addresses:
Use the Search icon to search for names and addresses. To search for names and addresses in your personal address book: Click the Addresses tab. Click the Search icon. An Address Lookup dialog box appears. From the "Search Addresses" drop-down list, determine which address collection you want to search.
You have two options : Personal Address Collection and Corporate Address Collection. The default is your personal address collection.

From the "Full name" drop-down list, select an item from the available list for the search. For example: Full name, First name, Last name, Email, Phone number.
From the "contains" drop-down list, select an item from the available list. For example: contains, is, sounds like, begins with, ends with.
Enter the text of the item you are searching on in the blank field (next to the "contains" drop-down list). Click Search.
A list of names or groups matching the search criteria appears.
Select contact names or groups from the list. Click the appropriate address type (To, Cc, Bcc).
Click Compose Message when you've finished selecting names for the list.
You see a Compose Message dialog box with the names of the recipients you selected.

ACCOUNT SUMMARY


Email addresses:
Lists accounts that are set up to receive your mail.

Name:
Your name as it appears on outgoing messages. For example, John Smith.

Quota:
Lists your mailbox disk quota, message quota, your current disk consumption and message count.The information in your account summary is for viewing only. If you want to modify any of the information, you should contact your system administrator.

PERSONAL INFORMATION

To change the language:
User interface elements can be presented in another language. From the drop-down list, choose one of the available languages.

To change the reply-to-address:
To change your "reply to" address to an alternative address, complete this field. For example, if you are johnsmith@example.com, but want replies sent to johnsmidth@example.com, enter johnsmidth@example.com in this field.

To edit your signature:
To customize the signature that will be included at the bottom of each message you write, click the checkbox next to "Include this text in each message you compose" to insert a checkmark. Enter your preferred sign-off in the field.

To edit vCard:
An address book entry, or vCard, stores your name, postal address, email address, phone number, and other information. You can create a personal vCard for yourself that you can attach to your outgoing mail messages.
To create a vCard, click the checkbox next to "Attach vCard to message" to insert a checkmark.
Enter personal information in the fields.

PASSWORD

To change your email password:
To change your email password, click the Password box on the left panel. Enter your old password. Enter your new password. Confirm your new password. Click Change Password to confirm new password, or Reset to retain old password.

SETTINGS

To edit settings for deleting mails:
You have two delete options.
You can choose "Move deleted message to", which requires you to select a folder from the drop-down list, or you can "Mark messages deleted". To move deleted messages to the Trash folder, click the radio button next to "Move delete messages to Trash". Setting this option ensures that when messages are erased a backup copy is saved in the trash. This option allows you to select Empty folder on logout, which empties your Trash folder after logging out. If this option is not set, you should periodically delete your Trash for maximum server performance. If you "Mark messages deleted", messages are still active, but marked with an X. When you click Expunge, the messages that are marked for deletion are permanently removed without saving a backup copy.

To enable/disable spell check:
When you select this option, messages you compose are automatically spell checked after you click Send.

To save a copy of your sent messages:
This option lets you save a copy of every message you send to a specific folder. To choose a folder, use the drop-down list.

To save a copy of your message drafts:
This option lets you choose a folder in which you want drafts saved. Use the drop-down list to select a folder.

To enable/disable reply quoting:
This option lets you automatically include the text of a message to which you are replying.

To forward mails to another account:
Use this option to send a copy of every message you receive to a specific email address. For example, if John wants to send Carolyn a copy of every message he receives, he would enter Carolyn's email address in the "Forward copies of new messages to" box. You can enter as many email addresses as you want in the box, one line at time.

NOTE: This will leave a copy of the email message in your account.

Save Changes/Reset:
When you are finished entering changes on the Personal settings, click Save or click Reset to go back to original settings.

APPEARANCE

To change the color scheme:
To set the color of your page text and background, click the radio button next to the color scheme you prefer. The top color scheme gives you a blue background with grey tabs. The bottom color scheme gives you a black background with brown tabs.

To change the toolbar:
To customize toolbars, click the button next to one of the following: Show icons and text.Show icons only. Show text only.

To change the displayed font:
You can customize the font face and font size used in messages. Choose what you want from the drop-down lists.

To change the message list view:
You can set the number of messages to show per page, and you can sort the messages in ascending or decending order.

VACATION MESSAGE

To composing vacation messages:
Click the Vacation Message box on the left panel.
Turn your vacation message on or off. To toggle on the vacation message reply, click the box labeled "Enable automatic vacation reply". To toggle off the vacation reply message, click the box labeled "Enable automatic vacation reply". Type a start date and end date for your vacation message. The start date is the current date, and the end date should be the date you want the vacation mail to stop. In the text box, type the number of days after which you would like a reply sent to a repeat mail sender.
The number of days entered here is the number of days between automatic replies to a repeat mail sender. This means a sender will receive one vacation reply, no matter how many messages he sends to you, during the time period you specify.
Type a subject for the message or leave it blank. In the text boxes, type your internal and external vacation message. Internal messages are sent to users in the same domain; and external messages are sent to all other users. These messages are sent only when the box to enable vacation messages is checked.

DELEGATED ADMINISTRATOR

This feature provides user with extended features for his account. Click the Delegated Administrator on the left panel, a new login window will be popped up keeping your current session active. To manage your account with added features you have to login in to this delegated adminstrator login window with same user name and password.

Once you login you will have following features avaliable:

Account Information:
This panel displays your account information.

Name. Lists your first name and last name (given name and surname).
Login ID. Lists your user ID. Email address. Lists your primary email address. Alternative email addresses. Lists any additional email addresses that you use. Access domains. Lists the domains that you can receive mail from. Quota. Lists the amount of disk space you can use to store data.

Personal Information:
Use this panel to edit your personal information.

Telephone number. Enter your telephone number. You can enter multiple numbers separated by spaces. For example: (555) 555-5221 (444) 444-4112.
Fax number. Enter your fax number.
Mobile number. Enter your mobile (cellular) phone number.
Pager number. Enter your pager number.
Title. Enter your job title.
Mailing address. Enter your mailing address. For example: 654 Main St. Sometown, CA 95043.
Web Page URL. Enter a URL for your web page.
Description. Enter a description of yourself.

Change Password:
Use this dialog to change your password. Current Password. Enter your current password. New Password. Enter your new password. Retype New Password. Enter the new password again to confirm it. Save. Click to save the new password.

Mail Delivery Options:
Use this panel to change your mail delivery options. Deliver incoming messages to. Specify where to deliver email messages. Choose options POP3,UNIX :
Select POP3 option if the user or group has a POP3 or IMAP4 mailbox. Select UNIX option if the user or group has a UNIX system mailbox.Process incoming messages through one or more programs. Enter the name of a program that you use to process email messages. If you use multiple programs, specify each one on its own line. Enable the following programs. Check this box to enable the programs that you use to process email messages.

AutoForward:
Click 'Options' -> 'Delelgated Administrator'.
Use same username and password to login.
Click 'Mail Delivery Options', uncheck 'POP3/IMAP4 mailbox' and check 'Enable forwarding', then type forwarding address.
Click 'Save' button (right bottom).

NOTE: This will not leave a copy of the email message in your account.

Change Vacation Auto-Responder Rules:
Use this panel to specify vacation auto-responder rules. Vacation Start Date. Specify the date on which to begin sending automatic responses. Vacation End Date. Specify the date on which to stop sending automatic responses.Interval for reply to repeat senders. Enter the number of days to wait until this message is sent to repeat senders. Select Language. Select the preferred language for the reply message. The language selected applies to both external and internal replies. Subject Line. Enter the subject of the reply message. The subject entered applies to both external and internal replies.External Sender Message text. Enter the text of the reply message that is sent to senders who are not within the same domain as this user. Internal Sender Message text. Enter the text of the reply message that is sent to senders who are within the same domain as this user. Enable Vacation Message. Select this box to enable the auto-response mode.

My Mail Lists:
Use this dialog box to locate mail lists from which you want to subscribe or unsubscribe.
Mail List Name. Use this set of fields to search for text strings within mail list names. To search by mail list name, select an operator and then enter text to search for. Available operators are contains, begins with, ends with, is, doesn't contain, is not, and sounds like.
Description. Use this set of fields to search for text strings within mail list descriptiosn. Select an operator and then enter text to search for. Available operators are contains, begins with, ends with, is, doesn't contain, is not, and sounds like.
Subscribed. Select this option to search within those mail lists to which you are currently subscribed.
Unsubscribed. Select this option to search within those mail lists to which you are not subscribed.
Mail Lists Available. Lists the mail lists that are available for subscription. Click Subscribe to subscribe to a particular mail list.
Search. Click to search for mail lists.

Manage Mail Filters:

Use this dialog box to manage mail filters for your incoming email messages. The order in which mail filters will be applied to your incoming messages are listed according to descending order in the filters listed here.
Add. Click Add to add a new mail filter.

Edit. To edit an existing mail filter, select a mail filter from the list and click Edit.
Remove. To remove a mail filter, select the filter from the list and click Remove.
Move Up. To move an existing mail filter up in the list, select the filter and click Move Up.
Move Down. To move an existing mail filter down in the list, select the filter and click Move Down.
Save. Click Save to save your changes.

Last updated on May29, 2003.